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University Archivist
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Position Number: 4136934
Location: Pomona, CA
Position Type: Science - Library and Information Science

University Archivist

Job No: 527142
Work Type: Instructional Faculty - Tenured/Tenure-Track, Non-Instructional Faculty (Coach/Counselor/Librarian)
Location: Pomona
Categories: Unit 3 - CFA - California Faculty Association, Tenured/Tenure-Track, Full Time, Librarian (Non-instructional Faculty)

University Archivist - Tenure Track Faculty Position
Special Collections and Archives Unit

University Library

Salary Range: $78,000-$79,332 annually ($6,500-$6,611 monthly)

California State Polytechnic University, Pomona invites applications for a tenure track faculty position as University Archivist in the Special Collections and Archives unit of the University Library.

Cal Poly Pomona is one of three polytechnic universities in the 23-campus California State University system and among 12 such institutions nationwide. Since its founding in 1938, Cal Poly Pomona students have participated in an integrative experiential learning education that is inclusive, relevant, and values diverse perspectives and experiences. With a variety of degree programs in the arts, humanities, sciences, engineering, and professional disciplines, the university is well known for its learn-by-doing approach and Teacher Scholar Model.

The university is noted for its scenic and historic 1,400-acre campus, which was once the winter ranch of cereal magnate W.K. Kellogg. We acknowledge that Cal Poly Pomona resides on the territorial and homelands of the Tongva and Tataavium people who are the traditional land caretakers of Tovaangar. The university's nearly 30,000 students are taught and mentored by the campus's more than 1,400 faculty as part of 54 Baccalaureate and 29 Master's degree programs, 11 credential and certificate programs, and a doctorate in educational leadership.

Highly regarded among its peer institutions, Cal Poly Pomona is No. 3 in the U.S. News and World Report rankings of top public regional universities in the west and was named the No. 28 best value college in the nation by Money Magazine. Cal Poly Pomona, a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, stands as a national leader in promoting social mobility, and was placed among the 25 top institutions in the country in awarding bachelor's degrees to minoritized students by Diverse Issues in Higher Education.

The Cal Poly Pomona campus is located less than 30 miles east of downtown Los Angeles at the intersection of Los Angeles, Orange, Riverside and San Bernardino counties. It is within an hour's drive of beaches, mountains and deserts. For additional information about the university, please visit www.cpp.edu, and for more about faculty life, please see YourLife@CPP.

Student Population. California residents comprise the majority (96%) of applicants to undergraduate programs at Cal Poly Pomona - nearly half (49%) of new students were transfers in Fall 2020. 58% of Cal Poly Pomona students are first generation, 70% receive financial aid, and 44% qualify as Pell-eligible. The university enrolls a diverse student body that identifies as 49% Latinx, 21% Asian, 15% White, 3% Black, 5% International, 3% two or more races, 3% unknown, and less than 1% Native Hawaiian or Native Pacific Islander and less than 1% Native American Indigenous. 39% of the student body were STEM majors with the top enrolled programs including psychology, mechanical engineering, civil engineering, biology and computer science.

Inclusive Excellence Criteria. We aspire to be the model inclusive polytechnic university in the nation. We have a strong commitment to inclusive excellence and to educational experiences that leverage the diverse perspectives and experiences needed to succeed and thrive in a diverse society.

Tenure track faculty hires will demonstrate a commitment and record of contributions through their teaching, scholarship, or service to these inclusive excellence criteria (a minimum of two must be addressed in the Student Success Statement):

1. Integrates the values of equity and inclusivity into their teaching, scholarship and/or service contributions with diverse student populations;

2. Incorporates the contributions and struggles of historic ethnic minority groups and communities into their teaching, scholarly work, and/or service contributions;

3. Adopts teaching strategies that support the learning and success of students from diverse student populations;

4. Mentors and engages diverse student populations in discovery, scholarship, and creative activities;

5. Engages students in problem-based projects and learning that address the needs of diverse communities;

6. Possesses knowledge of challenges and barriers for underrepresented students and faculty within the discipline;

7. Mentors and assists diverse student populations interested in pursuing graduate education;

8. Engages in community-responsive action research or service with diverse student populations and communities;

9. Has experience in or demonstrates a commitment to adopting experiential learning activities and pedagogy with diverse student populations and communities; and

10. Has expertise in or demonstrated commitment to teaching, scholarship and/or service that contributes to access, diversity, and equal opportunity in higher education.

University Library

As an essential department within the Division of Academic Affairs, the University Library supports student learning and success and fosters faculty productivity by providing efficient access to resources, information, and data and offers a full suite of public services including research support, instructional services, and public programming for students, faculty, staff, and the general community in support of the University's instruction, research, and public service mission. The library serves as one of the key public spaces on campus for students to work, study, and collaborate. The library faculty and staff strive to create a welcoming, inclusive, and innovative learning environment that fosters exploration, discovery, research, and scholarship while offering students a variety of study spaces and technology to support their academic studies.

Special Collections & Archives (SC&A) Unit

The Special Collections and Archives (SC&A) unit collects, organizes, preserves, and makes accessible Cal Poly Pomona's rare books and archival collections for use by current and future researchers. These unique interdisciplinary collections center around themes relevant to the mission of the university and the history of the region. Available to researchers from the university and general community, a key part of our mission is to engage researchers of all levels and promote learning, discovery, and scholarship. Taking pride in our role of preserving the history of these areas, we actively collect, and welcome all interested users including students, faculty, staff, the general research community, and scholars from around the world on an annual basis. The SC&A unit consists of two faculty members, three library services specialists, and a number of part-time student assistants.

Position Details

Based in the Special Collections & Archives (SC&A) unit, the University Archivist works collaboratively with the Head of Special Collections and Archives to oversee the curation of the University Archives program while also assisting with other unit collecting areas - the Pomona Valley Historical Collection, the Southern California Wine & Wine Industry Collection, and the W.K. Kellogg Arabian Horse Library. The University Archivist will work closely with numerous campus constituencies to comply with the CSU-wide Records Retention and Disposition schedule and identify records of enduring historical value that should be transferred to the unit, preserved, and made accessible. In addition to overseeing all aspects of the University Archives including the processing, preservation, arrangement, and description of archival collections/materials, the University Archivist has responsibilities related to public service, research support, primary source literacy and instruction, and other public programing, outreach, and community engagement initiatives.

Responsibilities

Collection Management and Oversight

Develops policies and procedures for appraising, accessioning, processing, and other collection management related activities associated with acquiring, maintaining, preserving, and providing access to physical, digitized, and born-digital materials with enduring historical research value that supports SC&A's mission and the University Archives.
Oversees the development of processing priorities, processing plans, and the creation of finding aids and other research tools/guides for the University Archives. Evaluates metadata and access points for accurate and culturally sensitive description of all materials reflected in finding aids and other research tools. Strategizes how to improve discoverability of materials.
Partners with colleagues across the University Library and campus to ensure appropriate stewardship of born-digital and digitized University records. Collaborates on digital projects and initiatives related to University Archives by creating accompanying workflows and processes for preservation and dissemination of these materials.
Maintains and applies current knowledge of University and CSU-wide policies pertaining to University Archives and records management. This includes policies related to privacy, confidentiality, and compliance with copyright law.
Assists the Head of SC&A in other collection development efforts for the unity.
Leads the work of student workers, interns, and other unit staff, as appropriate.
Works collaboratively with colleagues to foster the development of a university/community-based oral history program.
Prepares statistical, narrative, and visual reports suitable for reporting to administration, donors, granting agencies, and the public.
Engages in library-wide strategic planning and contributes to the strategic initiatives of the University Library.

Public Service

Provides general and specialized research assistance to students, faculty, staff, alumni, scholars, and the public for the University Archives and other SC&A collecting areas.
Works with faculty to integrate the collections into their curricula and serves as key instructor and supporter for teaching with relevant primary sources.

Outreach & Advocacy

Collaborates with library colleagues, to promote, publicize, and expand awareness of SC&A rare book/archival collections to students, faculty, staff, and the general community through workshops, exhibits, educational programming, social media, and other means.
Collaborates with student clubs, cultural centers, academic colleges and departments, and other programs on campus to promote holdings and create key partnerships to ensure these diverse voices and the collective memory of the campus is preserved for future generations.
Collaborates with Library Development Officer and University Advancement officials to identify priorities for philanthropic funding and on donor cultivation, solicitation, and stewardship, and participates in the development and execution of grant-funded projects.
Engages with special collections and archives working groups and consortia initiatives within and/or outside the California State University System.

In consultation with their HEERA Manager and keeping with the current Collective Bargaining Agreement, the incumbent may be asked to perform additional duties based on operational/service needs, staffing levels, and the incumbent's professional growth.

Minimum Qualifications:

ALA-accredited Master of Library & Information Science (MLIS) or equivalent degree in a field relevant to special collections or archival work (Archives and Records Management, Public History, etc.).
Experience in and or a demonstrated capacity to oversee the University Archives, including the core principles of archival management including the acquisition, appraisal, arrangement and description, preservation, and access of materials with enduring historical value in a relevant archive or library setting.
Evidence of excellent analytical, organizational, communication, project management, and proactive problem-solving skills.
Commitment to the principles and promotion of equity, diversity, and inclusion in the workplace and learning environment for the campus community.
A commitment and a record of contributions to student success through applicant's teaching, scholarship, or service. This will be described in the Student Success Statement, which must address at least two of the inclusive excellence criteria listed above.

Preferred/Desired Qualifications:

Experience processing archival collections following national standards like DACS (Describing Archives a Content Standard) and creating finding aids utilizing archival management tools like ArchivesSpace or similar.
Experience with references services.
Experience creating and teaching classes, workshops, exhibits, or other relevant public programming with primary sources.
Demonstrated knowledge of digital asset management and digital preservation tools like Preservica.
Experience or working knowledge of copyright and the legal and regulatory landscape related to institutional records and archives.
Awareness of current and emerging issues, trends, workflows, literature, and standards in records management, archives, and special collections.
Experience supervising and training other staff, student works, interns, or volunteers.
Experience with or willingness to learn about conducting oral histories.
Experience with or willingness to learn grant writing and management.
Ability to work within a collaborative environment and to promote teamwork.
Evidence of potential to fulfill scholarly research and professional development requirements.

Conditions of Employment:

The person offered this position is required to pass a background check.

Application Process:

A completed application will consist of the following:

Cover letter in which you describe your interest in the position, relevant experience, and how you meet the minimum and preferred qualifications;
A Student Success Statement (up to 2 pages, single-spaced) about your teaching or other experiences, successes, and challenges in working with a diverse student population. Please address at least two of the inclusive excellence criteria listed above;
Curriculum vitae.

Finalists for the position will:

be required to provide official transcripts verifying highest degree earned before the on-campus interview;
be required to provide the names and contact information of three references;
be required to give a presentation on a relevant topic related to the position.

The position is open until filled. First consideration will be given to completed applications received no later than May 22, 2023.

Please direct inquiries to Katie Richardson, Search Committee Chair, at kjrichardson@cpp.edu

Applications accepted only via PageUp - online application portal - for University hires.

Affirmative Action/Equal Opportunity Employer
California State Polytechnic University, Pomona is an Equal Opportunity, Affirmative Action Employer. The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the people of California, to maintain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing. Cal Poly Pomona subscribes to all state and federal regulations and prohibits discrimination based on race, color, religion, national origin, sex, gender identity/gender expression, sexual orientation, marital status, pregnancy, age, disability, genetic information, medical condition, and covered veteran status. The university hires only individuals lawfully authorized to work in the United States. As required by the Clery Disclosure Act, the university prepares a public annual security report.

Advertised: April 26, 2023 (1:00 PM) Pacific Daylight Time
Applications close: Open Until Filled

To apply, visit https://careers.pageuppeople.com/873/po/en-us/job/527142/university-archivist